Question

Match each document in a voucher system in column one with its description in column two.

Document

1. Purchase requisition

2. Purchase order

3. Invoice

4. Receiving report

5. Invoice approval

6. Voucher

Description

A. An itemized statement of goods prepared by the vendor listing the customer’s name, items sold, sales prices, and terms of sale.

B. An internal file used to store documents and information to control cash disbursements and to ensure that a transaction is properly authorized and recorded.

C. A document used to place an order with a vendor that authorizes the vendor to ship ordered merchandise at the stated price and terms.

D. A checklist of steps necessary for the approval of an invoice for recording and payment; also known as a check authorization.

E. A document used by department managers to inform the purchasing department to place an order with a vendor.

F. A document used to notify the appropriate persons that ordered goods have arrived, including a description of the quantities and condition of goods.

Short answer

Answer

1. E

2. C

3. A

4. F

5. D

6. B

Step-by-step solution

Step-by-Step SolutionStep 1: Introduction to topic

Voucher: A voucher is a written document and acts as evidence that a transaction has occurred. It is also called a supporting document as it acts as proof or provides support to those already recorded entries in the books of accounts.

Match each document in a voucher system with its description-

1. Purchase requisition	A document used by department managers to inform the purchasing department to place an order with a vendor.
2. Purchase order	A document used to place an order with a vendor that authorizes the vendor to ship ordered merchandise at the stated price and terms.
3. Invoice	An itemized statement of goods prepared by the vendor listing the customer’s name, items sold, sales prices, and terms of sale.
4. Receiving report	A document used to notify the appropriate persons that ordered goods have arrived, including a description of the quantities and condition of goods.
5. Invoice approval	A checklist of steps necessary for the approval of an invoice for re cording and payment; also known as a check authorization.
6. Voucher	An internal file used to store documents and information to control cash disbursements and to ensure that a transaction is properly authorized and recorded.